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Thank you for your proposals!

The call for speakers has officially closed. If you submitted a proposal, please expect to hear from ASUG education in mid-July with next steps and pertinent information regarding your submission.

What happens now?

  • Proposals are reviewed. A group of ASUG volunteers and other SAP customers will be reviewing all submissions.

  • Sessions are selected. Please expect to receive an email from speakers@asug.com mid-July with the status of your submission(s).



Frequently Asked Questions  

All submitters and speakers should expect to hear from us in mid-July with the status of your proposal(s).

A group of ASUG volunteers and other SAP customers are faced with the difficult task of reviewing all proposals received. Final selections will be made by ASUG education.

The system will not allow for changes to be made once the call for speakers has closed. If you have a change that could impact whether or not your proposal could be selected, like adding a customer speaker, please email speakers@asug.com.

All selected speakers must be ASUG members in good standing in order to present (Speaker Membership Policy).

All selected speakers must register for the event by date specified by ASUG education (Speaker Registration Policy).

All selected speakers must provide presentation materials for review and distribution in advance of the conference by the date specified by ASUG education.

You do not need to be a member to submit a proposal for 2019 ASUG Experience, but per our Speaker Membership Policy, all speakers are required to be active members of Americas’ SAP Users’ Group (ASUG) in good standing to present at ASUG events.

If your proposal is accepted for 2019 ASUG Experience, you will need to confirm membership to speak. Nonmember accepted proposals will be placed into a pending status until membership is confirmed. If it is not confirmed by the given deadline, we will have to move forward with replacing the session.

Questions regarding your membership status? Reach out to memberservices@asug.com.

All speakers are responsible for their own lodging and travel. These expenses are not included within any complimentary or discounted registration invites and will not be covered by ASUG.

You should not submit the same proposal multiple times as this will not increase your likelihood of being selected. Submit to the track that best fits your topic and tag any additional tracks you would want to consider your session. Duplicate proposals will be deleted and only the first proposal will be considered.

Our volunteers will be looking at quality of each individual proposal, rather than the number submitted by a particular speaker, company, etc.

Policies  

All speakers are required to be active members of Americas’ SAP Users’ Group (ASUG) in good standing in order to present at ASUG events. Nonmember speakers will need to confirm membership in order to be accepted as speakers for the event. Complimentary or discounted registration invites will be withheld until membership is confirmed.

All speakers must be registered for the event by the date specified upon your acceptance. Failure to meet this requirement may result in the cancellation of the session and revocation of any complimentary or discounted registration benefits.

All speakers will qualify for either a complimentary or discounted registration passes. More details regarding registration will be provided following acceptance.

Please note:

  • Complimentary registration passes are nontransferable.
  • Passes cannot be claimed by anyone other than the intended speaker to whom it was provided.
  • Eligible speakers will receive only one complimentary registration pass, regardless of the number of sessions they are presenting at the event.
  • Speakers who are eligible for a complimentary pass through other event roles (i.e., exhibitors, volunteers, etc.) will not receive an additional complimentary speaker pass, nor are they permitted to transfer their pass to someone else.
  • Once complimentary passes have been distributed, any speaker substitutions or changes will be applied on a first-come, first-served basis.

These same rules and restrictions apply to discounted registration invites.

All presentations are to be of an educational nature and should not be used to promote products or services. ASUG bylaws and policies prohibit all sales activity, direct and/or indirect solicitation, and any marketing messages from being conducted in sessions. During your presentation as a speaker at 2019 ASUG Experience, you are required to:

  • Refrain from any reference to your company's products or services or products and services provided by any companies you have a business relationship with or will profit from. Do not include any information that would be considered marketing.
  • Refrain from distributing marketing materials (i.e., products, logo material, etc.) to participants in your presentation.
  • Refrain from any badge scanning, sign-in sheets, or any other means of collecting participant information. (It is recommended, instead, that you share your contact information and invite participants to reach out to you.)
  • Maintain a professional demeanor, including refraining from improper language or conduct when interacting with class participants. Proper professional conduct, marketing content, and language will be judged by the sole discretion of ASUG.